Institute Management Software | Institute Magica

Glimpse of Institute Management Software

Institute Magica is a Complete Institute Management Software which will help you manage your institute easily with just a click. You can manage enquiries, followup, registration, notifications, payment, batches, attendance, tests, results, certificates, assignments, staff, payroll, expenses, inventory, library, user security, reports and much more. The yearly subscription is based on number of students and includes an Android and IOS app for Student and Staff. For a glimpse of our excellent software click on the video below

Institute Management Software Key Features

Branch Management
Customize your Institute
Enquiry Management
Student Management
Android / IOS app for Staff
Android / IOS app for Student
Payment Management
Staff Management
User Management and Security

Branch management

  • Multi-branch and franchise management

Manage multiple branches

Personalized Logo

Integrate payment gateways

Webpage Integration

Course Creation

Biometric Integration


Customize your institute

  • Personalized Logo Integration
  • Webpage Integration
  • Tax Configuration
  • Biometric Integration
  • SMS/Email integration
  • Define your Courses/Subjects and fee structure.
  • User defined Registration no and Receipt no.
  • Integrate payment gateways
  • User defined Grade scale
  • Bank account Integration
  • User defined expense categories

Enquiry management

  • Student Enquiry
  • Import enquiries from just dial/sulekha
  • Enquiry Allocation to counsellor
  • Enquiry follow-up
  • Enquiry follow up reminder
  • Follow up-Status-Hot/Warm/Cold/Dead

Student Enquiry

Follow up-Status

Import Enquiries

Enquiry follow-up

Enquiry Allocation


Assignment submission


Test Exam

Batch Management

Student management

  • Student registration
  • Attendance-Through biometric /staff app/manual
  • Batch management
  • Test exam management
  • Assignment submission/evaluation

Android / IOS app for Staff

  • Enquiry and registration management
  • Payment management
  • Batch Attendance
  • Manage Test and Test result
  • Submission of Daily activity report

Enquiry and Registration

Daily activity report


Test Result


Online Payment



Test Result

Attendance Record

Android / IOS app for Student

  • Online payment and Track payment Status
  • Get Announcements
  • Attendance Record
  • Test result
  • Assignment submission and its result
  • Placements

Payment management

  • Installment
  • Full Coursewise/Subjectwise
  • Monthly
  • Define Other fee frequency (One time, Monthly, Adhoc)
  • Static/dynamic other fee
  • Student Specific other fee
  • Payment processing
  • Online payment
  • Payment refund


Payment refund


Online payment

Define Other fee frequency

Payment processing

Manage Staff

Loan management

Auto biometric attendance

Leave management

Salary Management

Staff management

  • Manage Staff
  • Auto biometric attendance of staff
  • Salary Management
  • Leave management
  • Loan management

User Management and Security

  • User roles and permissions
  • User login security
    • IP Based Security
    • Time slot based security
  • Data Security

Roles and Permissions

Data Security

IP Based Security

Time slot based security

Enquiry follow

Expense reports

Attendance Reports

Staff Reports

Payment Reports


  • Enquiry follow up Reports
  • Attendance reports
  • Payment Reports
  • Staff reports
  • Expense reports
  • Accounting Report


  • Expense management
  • Library management
  • Inventory management
  • Daily Activity report
  • Placement
  • Asset management
  • Petty Cash

Expense management

Petty Cash

Library management


Daily Activity report

Inventory Management